Chevron Corporation Staff/Administrative Assistant in Austin, Texas
Chevron is one of the world's leading energy companies, with approximately 60,000 employees working in countries around the world. We explore, produce and transport crude oil and natural gas; refine, market and distribute fuels and other energy products; manufacture and sell petrochemical products; generate power; and develop future energy resources, including biofuels and geothermal energy.
Chevron is accepting online applications for the position of [[title]] located in Austin, Texas through September 23, 2019 at 11:59 p.m. (Eastern Standard Time).
This position reports to the Texas State Government Affairs Manager.
Requisition ID# [[id]]
Responsibilities for this position may include but are not limited to:
Manages Business Membership/Social Investment budgets for Austin and Santa Fe PGPA offices through the Gifts/BlackBaud Program:
Assists and facilitates development, planning and implementation of the annual budget.
Reviews and recommends funding levels and ensures company’s guidelines, requirements and business plan objectives are met to ensure compliance.
Develops and oversees the Austin and Santa Fe State Government Affairs G&A budgets:
Analyzes monthly expenses and recommends alternatives & cost-efficient methods for controlling actual costs; review monthly expenses to ensure accuracy and adherence to objectives; processes travel expenditures for payment.
Produces required budget documentation; tracks expenditures through SAP and prepares reports on status.
Manages corporate and political contributions budgets Austin State Government Affairs through the internal request system:
Assists and facilitates implementation of the budget, including leagl review.
Produces required documentation; tracks and reports expenditures and prepares periodic reports.
Manages lobbyist registrations and reporting for Austin and Santa Fe State government Affairs offices.
Tracks legislation and regulations at the state and local levels.
Manages office procurement functions:
Reviews monthly records of expenses to ensure accuracy and adherence to objectives and produces all required budget documentation.
Tracks expenditures through SAP and resolves discrepancies.
Manages and oversees all aspects of building management including physical office space, lease, communications, computers, office equipment, furnishings and maintenance contracts for Austin and Santa Fe State Government Affairs office.
Assist with administrative tasks and workflow activities including but not limited to: schedule management, travel coordination, expense reporting, on-boarding/off-boarding, planning and scheduling meetings, preparation of documents, spreadsheets, databases, and slide materials, order office supplies and equipment; process PCard transactions in CTREX.
Perform special projects, analyses and/or evaluations as requested.
Manages internal office coordination:
Perform research as defined and requested, support the development of briefing materials and execute other special projects, such as creation of PowerPoint presentations and associated content development
Coordinate events/meetings including scheduling, meeting logistics, disseminating meeting agendas and pre-reads.
Manage internal stakeholder engagement tracking process
Coordinate Executive visits
Data entry for reporting protocols
Assist with compliance requests
Coordinate travel plans and meeting activities
Work with team to develop, implement and oversee strategic projects that directly support the business plan.
Coordinate conference calls/teleconferences/video conferences
Build and maintain distribution lists
High School Diploma or Equivalent.
Minimum 5 years relevant experience.
Skilled computer user with strong understanding of administrative support skills, including the use of MS Office Suite (Word, Excel, PowerPoint, Outlook).
High level of independence, initiative, discretion, good judgment in handling job responsibilities and assignments, and ability to maintain confidentially around sensitive issues.
Strong financial acumen.
Keen attention to detail and highly organized.
Ability to plan, balance and multi-task job responsibilities based on business need; approach work proactively to maintain a high level of accomplishment.
Ability to meet deadlines while producing high quality work; ability to anticipate needs and follow through to completion.
Experience working in Public, Government and Affairs Administration.
MS Teams, SharePoint, GIFTS/BlackBaud, and the functions
Reporting features of SAP
Experience working with legislative political contributions and tracking systems.
Strong organizational skills, ability to prioritize and balance multiple tasks to meet deadlines, produce high-quality output on time, adaptability in a fast-paced environment, and is self-motivated and energetic.
Demonstrated ability to analyze routine situations, identify deficiencies, and apply problem-solving skills to resolve difficult situations or project related issues and implement process improvements.
Relocation will not be considered within Chevron parameters.
Expatriate assignments will not be considered.
Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.
Regulatory Disclosure for US Positions:
Chevron is an Equal Opportunity / Affirmative Action employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status, or other status protected by law or regulation.
Chevron participates in E-Verify in certain locations as required by law.