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Chevron Corporation Administrative Assistant in El Segundo, California

Chevron is one of the world's leading energy companies, with approximately 48,000 employees working in countries around the world. We explore, produce and transport crude oil and natural gas; refine, market and distribute fuels and other energy products; manufacture and sell petrochemical products; generate power; and develop future energy resources.

Chevron is accepting online applications for the position of [[title]] located in [[filter5]] , [[filter4]] / [[filter3]] through August 20, 2019 at 11:59 p.m. (Eastern Standard Time).

Requisition ID#[[id]]

Responsibilities for this position may include but are not limited to:

  • Provide general administrative support to Refinery Operating Divisions which could include, scheduling appointments, event/meeting planning coordination, invoice tracking and processing, computer and phone user management, mail distribution, file maintenance, ordering of office supplies and, catering while adhering to guidelines and working within a budget, etc.

  • Work requires frequent visits to locations adjacent to active working plants within the refinery and driving a company vehicle will be necessary to complete some tasks.

  • Manages and maintains an organized filing system for compliance-related documents that are subject to periodic audits.

  • Coordinate recurring meetings. This includes scheduling, preparing agendas and meeting documents, tracking action items, and communicating with meeting attendees.

  • Manage conference rooms. This includes approving reservations, resolving scheduling conflicts, maintaining A/V equipment and general room appearance.

  • Collect, analyze data and generate reports from various sources for departmental meetings;

  • Maintain records of office business expenses, track expenditures through the year using CTREX, and organization charts and address distribution lists.

  • Communicate effectively through telephone, fax or written communication lines. Interacts with other departments on behalf of division to resolve maintenance issues and provides support to visitors.

  • Maintain a high degree of confidentiality and displays a high level of professionalism in interactions with others.

    Required Qualifications:

  • High School Diploma or equivalent

  • Valid California driver license

  • Minimum of 5 years relevant administrative experience.

  • Demonstrated proficiency in the Microsoft Office Suite. (Word, PowerPoint, Excel and Outlook)

    Preferred Qualifications:

  • Previous administrative support in a refinery environment.

  • Some college or other training/certifications.

  • Ability to interface effectively with all levels of a diverse workforce.

  • Strong communication skills. Ability to communicate clearly and professionally, both internally and externally in a clear, concise and effective manner.

  • Ability to plan, balance and multi-task job responsibilities based on business need; approach work proactively to maintain a high level of accomplishment; ability to meet deadlines while producing high quality work; ability to anticipate needs and follow through to completion.

  • Ability to develop, leverage and influence relationships within the organization and across various functions.

  • Anticipates issues or problems and is resourceful in resolving them.

    Relocation Options:

Relocation will not be considered.

International Considerations:

Expatriate assignments will not be considered.

Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.

Regulatory Disclosure for US Positions:

Chevron is an Equal Opportunity / Affirmative Action employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status, or other status protected by law or regulation.

Chevron participates in E-Verify in certain locations as required by law.