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Chevron Corporation Executive Assistant in London, United Kingdom

Chevron is accepting online applications for the position of Executive Assistant located in London, UK through March 9, 2021 at 11:59 p.m. (Eastern Standard Time).

Overview:

Chevron is seeking an experienced Executive Assistant to provide back-up Administrative support to the Eurasia-Pacific (E-P) Region Team. The London-based E-P Executives include GM Strategy & Business Performance; GM HR; GM Finance; HSE Advisor and GM Corporate Affairs.

The Assistant will also be required to provide back-up admin support to the other E-P Assistants (especially during vacation, periods of heavy workload and maternity leave).

The ideal candidate will have excellent communication skills, be highly organized, self-motivated and detail orientated. The candidate should demonstrate sound judgement, integrity, and be able to respond quickly and effectively to multiple requests, tasks and projects. The Candidate should get along well working as a Team, both with the Executives, and the other Executive Assistants, including Assistants in Chevron’s overseas offices. A flexible, enthusiastic, and proactive attitude is key. Reliability and punctuality are also critical. The candidate should be proficient in MS Office and be willing to learn any new digital applications to improve productivity.

Responsibilities for this position may include but are not limited to:

  • Managing calendars and scheduling virtual meetings across multiple time zones with multiple participants

  • Preparing Expense reports in Concur

  • Raising service orders and processing invoices in Ariba and D2 system

  • Arranging international travel, preparing complex itineraries and assisting with travel visas

  • Booking meeting rooms and arranging catering for inhouse meetings

  • Arrange occasional external/offsite meetings

  • General admin support including visitor passes, couriers, stationery orders and other ad hoc tasks and projects as required

  • Proficient in MS office (excel, one note, power point, word)

Provide back-up to the Eurasia-Pacific President’s Assistant, notably when she is out of the office on vacation or during periods of heavy workload. Duties include:

  • Managing the President’s calendar - scheduling meetings, often across multiple zones (US, UK, Eurasia, Asia, Australia)

  • Managing President’s email inbox, flagging and categorizing emails, actioning where appropriate and identifying pre-read and briefing materials

  • Making all pre-read available to the President in OneNote, prior to each meeting

  • Arranging President’s travel and preparing a detailed itinerary for each trip

  • Other ad hoc tasks and projects as required

Required Qualifications:

  • Minimum of 5 years' similar experience for the role

  • Education to at least A-level

Relocation Options:

Relocation will not be considered within Chevron parameters.

International Considerations:

Expatriate assignments will not be considered.

Workplace Inclusion & DiversityChevron seeks to attract and develop the brightest minds to support, advance and enable best practices, innovation and evolving the energy landscape.

  • Chevron is striving to be an employer of choice and leader for an inclusive and diverse workplace where we are actively supporting the promotion of equality for all employees at all levels

  • Chevron is working to close any gender gap where it may exist; equal pay or enabling a representative and meritocratic progression to careers and reaching senior roles across the organisation

  • Chevron is focused on growing a culture where people with disabilities can excel through support in role and long-term career opportunities including workplace adjustments.

  • Chevron considers itself a learning and flexible employer and want to support everyone to bring their best self to every day

Chevron is an Equal Opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex, sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability, military or veteran status, political preference, marital status, citizenship, genetic information or other status protected by law or regulation.

We are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation, please email us at EuropeHRSSRecruitment@Chevron.com.

Chevron participates in E-Verify in certain locations as required by law.

Chevron Corporation is one of the world's leading integrated energy companies. Through its subsidiaries that conduct business worldwide, the company is involved in virtually every facet of the energy industry. Chevron explores for, produces and transports crude oil and natural gas; refines, markets and distributes transportation fuels and lubricants; manufactures and sells petrochemicals and additives; generates power; and develops and deploys technologies that enhance business value in every aspect of the company's operations. Chevron is based in San Ramon, Calif. More information about Chevron is available at www.chevron.com.

Chevron is an Equal Opportunity / Affirmative Action employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status, or other status protected by law or regulation.

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