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Chevron Corporation Human Resources Assistant in Pascagoula, Mississippi

Chevron is one of the world's leading energy companies, with approximately 48,000 employees working in countries around the world. We explore, produce and transport crude oil and natural gas; refine, market and distribute fuels and other energy products; manufacture and sell petrochemical products; generate power; and develop future energy resources.

Chevron is accepting online applications for the position of [[title]] located in [[filter5]] , [[filter4]] / [[filter3]] through April 26, 2019 at 11:59 p.m. (Eastern Standard Time).

Requisition ID#[[id]]

This position reports to the Administrative Team Leader. This position provides confidential administrative support to the Human Resources & Administrative Services Department with a high level of independence, initiative, discretion, accuracy and attention to detail.

The successful candidate must be an individual, who is flexible, self-motivated, learns quickly, anticipates needs, organized and has demonstrated the ability to multitask. Strong professional written and oral communications skills are required. The individual must have an ability to maintain confidentiality and handle multiple tasks while producing high-quality output with a high degree of competency. Candidates must be adaptable and flexible in an often-fast paced environment. This position must represent the Human Resources Department and the Refinery with a high degree of professionalism.

Responsibilities for this position may include but are not limited to:

  • Analytical support for HR Leadership Team for project-based work

  • Reporting where formulas, pivot tables, special formatting, charts/graphs are utilized (Manpower, Headcount, etc.)

  • Gathers and manages data as required to support budget monitoring, metrics and reports.

  • Using self-guided initiative and working independently to provide a full range of administrative and clerical services for the Pascagoula Refinery.

  • Job requires a high degree of tact, discretion, and soft skills

  • Anticipates customer's needs and provides elevated level of customer service

  • Acts as a resource for others, providing instructions on administrative functions and responding to routine request/inquiries on existing procedures.

  • Process personnel change requests and reorg’s in Manager’s Services of behalf of supervisors/managers.

  • Manages employee, organizational unit, and department changes in the Chevron Time Management (CTM ) tool as a CTM Manager, also known as EmpCenter

  • Provides back up support for other CTM Managers for training, IT support and troubleshooting, communication, and reporting

  • Coordinate On-The-Job Training program with the WIN Job Center.

  • Data Privacy Coordinator

  • Maintain websites – HR and Team Leader Toolkit.

  • Maintain legally required postings across the facility.

  • Update, Post & Maintain Pascagoula Employee Policies, local forms, and checklists

  • Provide Manager’s Services training to new supervisors and managers.

  • Assists in major HR processes for the Refinery by managing sensitive & confidential information

  • Composes routine correspondence, with little supervision. Edits client's work to improve clarity and comply with proper grammar, punctuation, standards and format.

  • Handles special projects as needed and provides relief assistance to others.

  • Utilizes Corporate Identity Standards. Independently follows well-defined procedures on routine activities.

  • New hire processing including ADP enrollment and processing I-9’s

  • HR Emergency Management representative for the Refinery

  • Presents training to New Team Leaders on numerous general personnel duties

  • Assists in supporting hourly hiring preparation

  • Event coordination for HR events (i.e. Chevron Scholorship Luncheon, etc.)

  • First line of communication for general HR questions from external parties (i.e. census requests, external communications, etc.)

  • Ariba invoice and purchasing card reconciliation

  • Maintain data for employees and retirees in various databases (discipline log, annuitant database, SAP, personnel files)

  • Coordinator for retiree offboarding and recognition (memory books, frame prints, etc.)

  • Liaison with Corporate Benefits and Compliance for general inquiries and escalated issues

Required Qualifications:

  • Associate’s Degree in Business, HR, or related field

  • At least 4 years of administrative experience

  • Strong Excel, Microsoft Access, PowerPoint, Word Skills

  • SAP or Workday experience

  • EmpCenter experience

  • Adobe Acrobat Standard

  • Requires self-motivated individual with excellent communication and customer focus skills.

  • Requires completion of work assignments where directions are given from a brief outline or general oral instructions.

  • In-depth level of knowledge in use of Microsoft Office software to develop spreadsheets, presentations, mail merges, and other correspondence.

  • Strong organizational and multi-tasking skills, can balance several projects at once while maintaining quality of work and meeting deadlines.

  • In depth understanding of business etiquette practices Preferred Qualifications:

  • Bachelor’s Degree in Business, HR, or related field

  • CTM Manager or complex information management system experience

  • SharePoint experience

  • Business Intelligence (BI)

  • SiteFinity experience

  • ARIBA (eProcurement) experience

Relocation Options:

Relocation will not be considered.

International Considerations:

Expatriate assignments will not be considered.

Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.

Regulatory Disclosure for US Positions:

Chevron is an Equal Opportunity / Affirmative Action employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status, or other status protected by law or regulation.

Chevron participates in E-Verify in certain locations as required by law.