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Chevron Corporation Administrative Assistant in San Ramon, California

Provides administrative and/or business support to an organization. This may include accounting and financial support, drafting, facility and operations support, graphic design, information processing, information management, mail, office administration, transportation, and technology.

Chevron is accepting online applications for the position through June 14th , 2021 at 12:00a.m. (PST)

The position will provide administrative support to the Managers and staff for Chevron Shipping IT, Supply Chain, and Fleet Operations Teams. The Administrative Assistant must be self-motivated, learns quickly, anticipates needs, works independently and has demonstrated the ability to multitask. The successful candidate needs strong interpersonal skills, attention to detail, the ability to maintain confidentiality and the ability to work effectively with a diverse workforce.

Responsibilities for this position may include but are not limited to:

  • Provides general administrative support to the Shipping IT, Supply Chain and Fleet Operations Managers and Team.

  • Coordinate meetings, appointments, planning events/meetings, ordering office supplies and catering services, maintaining files, badging I credentials for any visitors and contractors.

  • On/Offboard Shipping IT contractors, onshore and offshore.

  • Provides calendar management support for the Shipping IT Manager; help manage meetings to maximize managers time; provide support to Shipping IT leadership team meetings, and special events.

  • Coordinates domestic and international travel plans, as required. All travel planning and booking including support scheduling in person meetings in line with planned travel and managing expense reports.

  • Manage purchasing card expenditures, reconciliation and reporting.

  • Project invoices and receipts. Working knowledge of Maximo.

  • Uses Microsoft Office 365 applications to create and maintain documents, spreadsheets and databases (Word, Excel, PowerPoint, Access, Teams, OneNote and SharePoint).

  • Independently completes assigned projects by gathering, organizing and summarizing information and preparing documents from general instructions.

  • Maintains effective networks throughout Chevron and outside organizations. Communicates and interacts effectively with other leaders and employees.

  • Good communication skills. Works well with high-level executives, executive assistants, and internal and external customers.

  • Works with the Administrative Resource Team (ART) in San Ramon, CA. including; utilizing ART resource tools, reviewing the team SharePoint sites as resources and understanding the content to assist other Shipping assistants and employees.

Required Qualifications:

  • High School Diploma or equivalent.

  • 3+ years of administrative work experience.

  • Ability to adapt to a fast paced, ever-changing workload and demands.

  • Problem solving abilities and critical thinking skills with strong attention to detail.

  • Ability to understand and satisfy customer needs and expectations.

  • Strong computer skills including intermediate knowledge in Microsoft Office 365 Applications.

Preferred Qualifications:

  • Maximo

  • Bachelor's degree

  • SharePoint experience

Relocation Options:

Relocation will not be considered.

International Considerations:

Expatriate assignments will not be considered.

Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.

Regulatory Disclosure for US Positions:

Chevron is an Equal Opportunity / Affirmative Action employer. Qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy, childbirth, breast-feeding and related medical conditions), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability (including medical condition), military or veteran status, political preference, marital status, citizenship, genetic information or other status protected by law or regulation.

We are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation, please email us at emplymnt@chevron.com.

Chevron participates in E-Verify in certain locations as required by law.

Chevron Corporation is one of the world's leading integrated energy companies. Through its subsidiaries that conduct business worldwide, the company is involved in virtually every facet of the energy industry. Chevron explores for, produces and transports crude oil and natural gas; refines, markets and distributes transportation fuels and lubricants; manufactures and sells petrochemicals and additives; generates power; and develops and deploys technologies that enhance business value in every aspect of the company's operations. Chevron is based in San Ramon, Calif. More information about Chevron is available at www.chevron.com.

Chevron is an Equal Opportunity / Affirmative Action employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status, or other status protected by law or regulation.

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