Chevron Corporation Administrative Assistant in San Ramon, California
Chevron is accepting online applications for the position Administrative Assistant through 08/10/2022 at 11:59 p.m. CST.
Provides administrative support to General Managers and team members in Chevron Strategy and Sustainability. Additionally, provides executive administrative support for Enterprise Leadership Team meetings which can occur both on-site and off-site.
Responsibilities for this position may include but are not limited to:
Handles all executive assistant and administrative support with a high level of independence, initiative, discretion, accuracy, and attention to detail.
Effectively prioritizes work, meets deadlines while anticipating needs and requirements. Traces critical items and follows up for completion. Adapts readily to the needs of diverse workgroups supported.
Manages the leaders’ complex calendars. Schedules and coordinates logistics for internal and external meetings.
Create, submit, and manage project requests in SMART by GEP, and pay invoices via Chevron Accounts Payable Portal.
Independently complete small project requests, including planning for off-site and/or multiday meeting events for senior leaders.
Manage onboarding and offboarding process for new team members.
Coordinates travel logistics and prepare itineraries for the GM. Tracks and gathers related expenses and compiles expense reports.
Prepares documents using Microsoft Office applications.
High School diploma
Minimum of 3 years in similar positions
Proficient in Microsoft Office applications including Excel, Word, PowerPoint, Teams, One Note and SharePoint
Demonstrated capability to maintain complex calendars; prepare manager(s) for meetings and other events including pre-read materials; maintain high level of confidentiality.
Ability to meet deadlines while producing high quality work; ability to anticipate needs and follow through to completion.
Five or more years in similar positions.
Proficient in SMART by GEP
Effectively communicates and conveys ideas
Ability to effectively team with various groups and stakeholders
Relocation will not be considered.
Expatriate assignments will not be considered.
Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.
Regulatory Disclosure for US Positions:
Chevron is an Equal Opportunity / Affirmative Action employer. Qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy, childbirth, breast-feeding and related medical conditions), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability (including medical condition), military or veteran status, political preference, marital status, citizenship, genetic information or other status protected by law or regulation.
We are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation, please email us at firstname.lastname@example.org.
Chevron participates in E-Verify in certain locations as required by law.
Chevron is an Equal Opportunity / Affirmative Action employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status, or other status protected by law or regulation.