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Chevron Corporation Legal Administrative Assistant in San Ramon, California

Chevron is one of the world's leading energy companies, with approximately 48,000 employees working in countries around the world. We explore, produce and transport crude oil and natural gas; refine, market and distribute fuels and other energy products; manufacture and sell petrochemical products; generate power; and develop future energy resources.

Chevron is accepting online applications for the position of [[title]] located in [[filter5]] , [[filter4]] / [[filter3]] through July 19, 2019 at 11:59 (Eastern Standard Time).

Requisition ID#[[id]]

Responsibilities for this position may include but are not limited to:

  • Prepares correspondence, presentations, and routine reports.

  • Coordinates logistics, agendas and presentation materials, for meetings, conference, and special functions.

  • Coordinates domestic and complex and extensive international travel logistics.

  • Tracks and coordinates all travel requirements including, visas, immunizations, photos, passport renewals, etc.

  • Prepares detailed itineraries.

  • Tracks and gathers related expenses and compiles complex expense reports in expense reporting system (CTREX).

  • Creates and updates matters in internal matter management system.

  • Handles and processes settlements, e-billings, invoices, and payments within and outside vendor system. Setup vendors in internal vendor system.

  • Drafts, formats, and revises legal documents including complex agreements which require a very high level of word processing skills, attention to detail and excellent proofreading skills to assure accuracy and coherency.

  • Uses Microsoft Word track changes function and Workshare Professional to edit and revise documents.

  • Works in SharePoint uploading materials, calendaring, reviewing and researching documents and generating reports.

  • Follows through to ensure deadlines are met.

  • Assigns action items as needed and follows up for completion.

  • Research inquiries and relieves leaders of administrative details.

  • Acts as an information resource in the area of computer systems support software and hardware technical support.

  • Assists and provides backup coverage to other legal assistants.

Required Qualifications:

  • High School diploma or equivalent.

  • 5+ years administrative experience.

  • Demonstrated high level of initiative and independence.

  • Demonstrated strong interpersonal skills.

  • Demonstrated ability to adapt readily to the needs of diverse work groups and remain calm under pressure.

  • Must possess the ability to maintain a high level of confidentiality and adapt to changing needs and deadlines.

  • Ability to effectively communicate (oral and written) at all levels of the organization.

  • Demonstrated ability to take initiative, prioritize and meet deadlines.

  • Ability to multi-task, anticipate needs and requirements, and follow through on commitments.

  • Strong organizational skills and attention to detail.

  • Proficiency in SharePoint, and MS office applications: Outlook, Word, PowerPoint.

  • Basic to intermediate skills in Excel.

  • Ability to problem solve and use good judgement in making sound decisions quickly.

Preferred Qualifications:

  • Bachelor's degree

  • Excellent Administrative Skills in legal or corporate environment

  • Notary

  • Candidates local to San Ramon/Bay Area strongly preferred.

Relocation Options:

Relocation will not be considered.

International Considerations:

Expatriate assignments will not be considered.

Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.

Regulatory Disclosure for US Positions:

Chevron is an Equal Opportunity / Affirmative Action employer. Qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy, childbirth, breast-feeding and related medical conditions), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability (including medical condition), military or veteran status, political preference, marital status, citizenship, genetic information or other status protected by law or regulation.

We are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation, please email us at emplymnt@chevron.com .

Chevron participates in E-Verify in certain locations as required by law.

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