Chevron Corporation Administrative Assistant in Singapore, Singapore
Chevron is accepting online applications for the position of Administrative Assistant located in DUO Tower, Singapore through December 12, 2019 at 11:59 p.m. (Eastern Standard Time).All interested applicants, please read the Data Privacy Notice before submitting application.
Responsibilities for this position may include but are not limited to:
- Provides administrative and secretarial support to the General Manager, Crude Supply & Trading Asia Pacific, based in Singapore
Secretarial & Administrative Support
Provides pro-active and confidential administrative and secretarial support to General Manager, Crude Supply & Trading Asia Pacific
Manages the Outlook calendar of the General Manager including scheduling of and coordinating of logistics for meetings, activities and any required onsite or offsite functions
Assists with meeting preparation and other required documents through liaising with others in the collection, consolidation and dissemination of meeting materials
Manages the department’s electronic calendar whilst planning and organizing required team meetings, including agenda management, logistics and overall attendance
Plans and coordinates travel logistics and prepares detailed itineraries including background information and forward planning of visa applications as necessary
Compiles and prepares expense reports for submission using Travel and Expense Account (TEA), whilst ensuring compliance with Chevron’s Travel and Expense Policy
Assists the CSAT team in travel logistics
Represents the General Manager’s office to a broad array of contacts within Chevron and externally
Manages hard copy mail correspondence and any other electronic correspondence that requires attention, with the ability to prioritize, highlight and manage items requiring immediate attention
Assists traders in preparing documents for tender submission
Works closely with Finance/Shared Services/Procurement on invoice coding and payment matters
Arranges and plans support for new employees in onboarding activities such as office set-up etc
Ensures the smooth running of the CSAT team i.e. ensuring sufficient office supplies, facilities, etc are functioning well and liaise with internal departments to remedy as required
Diploma / Bachelor Degree
Minimum 5 years of administrative assistant experience in a similar capacity/role
Excellent organization skills, with ability to prioritize workload and work independently with minimal supervision
Strong written and oral communication skills coupled with effective interfacing skills
Ability to multitask and execute/complete tasks in a timely and efficient manner
Demonstrates a high level of integrity and professionalism; ability to handle sensitive material and maintain appropriate levels of confidentiality at all times
IT literate with strong proficiency in Microsoft Office software/applications (Outlook, Word, Excel, PowerPoint)
Relocation Options:Relocation will not be considered within Chevron parameters.International Considerations:Selected candidate will work in the Singapore under the local payroll system and benefits.
Chevron participates in E-Verify in certain locations as required by law.
Chevron Corporation is one of the world's leading integrated energy companies. Through its subsidiaries that conduct business worldwide, the company is involved in virtually every facet of the energy industry. Chevron explores for, produces and transports crude oil and natural gas; refines, markets and distributes transportation fuels and lubricants; manufactures and sells petrochemicals and additives; generates power; and develops and deploys technologies that enhance business value in every aspect of the company's operations. Chevron is based in San Ramon, Calif. More information about Chevron is available at www.chevron.com.